Haverhill Cricket Club Constitution

The club will ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket. 

The Club will ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands’ – Cricket’s policy for safeguarding children and any future versions of the policy. 

The club will ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the policy. 

3. The members of the Club shall consist of all fully paid up members of the club. 

Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

4. The officers of the Club shall consist of a President, Chairman, Secretary, Treasurer, Club Welfare officer and Fixture Secretary. 

5. A committee consisting of a Chairman, Secretary, Treasurer, Players representative along with, if appointed, team captains, will run the club on a day to day basis.

6. Further committee members consisting of Cricket Academy Coach, Commercial Officer and Social Secretary shall be appointed annually. 

7. The committee may from time to time appoint, from among their numbers, such as sub-committees as they deem necessary or expedient, and may depute or refer to them such of the powers and duties of the committee as the committee may determine. Such sub-committee shall have the power to co-opt not more than half their number of members of the Club who are not members of the committee and periodically report their proceedings to the committee and shall conduct their business in accordance with the directions of the committee. 

8. The committee shall have the power to fill any vacancy on the committee and any member so chosen by the committee shall retire at the following Annual General Meeting, but shall be eligible as a candidate for election on the committee at such Annual General Meeting, but the proceedings of the committee shall not be invalidated in consequence of there being less than the prescribed number. 

9. The Annual General Meeting of the Club shall be held in the month of January each year, upon a date and at a time to be fixed by the committee, for the following purposes: 

9.1. To receive from the committee a report, balance sheet and a statement of accounts for the preceding financial year; 

9.2. To receive reports from the Chairman, Treasurer, Coach Commercial Officer, Social Secretary, Ground & Facilities Secretary and Captains 

9.3. To elect a Chairman, Secretary and Treasurer and the members of the committee. 

9.4. To decide on any resolution which may have been submitted to the meeting. See point 10. 

10. Any member desirous of moving any resolution at the Annual General Meeting shall give notice thereof in writing to the Secretary not less than three weeks before the date of such meeting. Proposals and nominations can only be made by full members and must be seconded by another full member. 

Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Such alterations shall be passed if supported by not less than two thirds of those voting members present at the meeting, assuming that a quorum has been achieved. 

11. The committee may at any time, for any special purpose call a Special General Meeting, and they shall do so forthwith upon the requisition of any of it’s members stating the purpose for which the meeting is required 

12. 21 days at least before the Annual General Meeting or and Special General Meeting, a printed or written notice of such a meeting and of the business to be transacted thereat should be sent to every member, and no business other than that of which notice has been so given shall be brought forward at that meeting. A copy of the current balance sheet and statement of accounts shall be made available to members at the Annual General meeting. 

13. At all general meetings of the Club, the president and, in his absence, the chairman and, in the absence of both president and chairman, a member elected by the meeting shall take the chair. 

14. The chairman, both in committee and at general meetings, shall in the case of equality votes, have a second or casting vote 

15. At committee meetings 60% shall form a quorum and at general meetings 20% shall form a quorum. 

16. Any member considered to be in breach of the club’s code of conduct, or being named by way of a complaint shall be required to respond in writing, within 14 days, to any enquiry from the committee and may further be required to attend a club disciplinary hearing, before the committee. Failure to either respond in writing or attend a disciplinary hearing may result in the immediate expulsion of the member. See point 17 

17. A formal disciplinary hearing will meet to hear from the member or members in breach of codes of conduct or club rules. Following the hearing the committee will decide on the action to be taken. All options are open to the committee, from an acceptance of innocence to expulsion from the club. The committee will convey the result of the hearing in writing within 14 days. 

18. The committee shall, on a majority vote of those present, have the power to expel from the Club any member who shall be guilty of conduct which is in their opinion unbefitting him to belong to it, without giving any reason therefore. 

19. Any person ceasing to be a member of the Club shall forfeit all right to claim upon the Club its property and funds. 

20. The annual subscription for each affiliated club and for associate members shall be such sum as shall be fixed from time to time by the Club at the Annual General Meeting, and when so fixed shall be deemed to be the annual subscription payable by each member.

21. All annual subscriptions shall be due in advance on the opening day of each team’s playing season, and if the subscription of any member remains unpaid after four weeks of the due date, the committee shall have the power to deny the member concerned the privileges of the club. 

22. The financial year of the Club shall end on the 31^st December in each year to which day the accounts of the Club shall be balanced.

23. At the Annual General Meeting in each year an auditor, not being an officer of the Club or member of the committee, shall be elected to serve as auditor for the ensuing year. The committee shall fill a vacancy occurring in the office of auditor during the year.

24. Any member wishing to resign shall give notice in writing to the Secretary of the Club before the subscription becomes due, other wise he will be deemed liable for the subscription for that year.

25. A copy of these rules shall be available to every member of the Club.

26. These rules may be added to, repealed or amended by resolution at any Annual or Special General meeting, provided that no such resolution shall be deemed to have been passed unless it be carried by a majority of at least two thirds of the members voting thereon.

If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution. If at that SGM, the resolution is carried by at least two thirds of the full voting membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club. The Committee will then be responsible for the orderly winding up the clubs affair's.

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